Expenses

Expenses

The Expenses section in DigifyCRM helps you track and manage all company-related expenditures, categorize them, and even link them to specific projects or customers. You can also set up recurring expenses and convert billable expenses into invoices.

14.1 Record Expense

You can record company expenses to keep track of outgoing payments and link them to projects or customers for accurate financial reporting.

Steps to Record an Expense:

1. Navigate to Expenses > New Expense.

2. Enter details such as the expense category, amount, date, and description.

3. Optionally, select a customer or project to link the expense to.

4. Attach any receipts or relevant files.

5. Click Save to record the expense.

14.2 Expense Reports

Expense reports provide a detailed breakdown of all your expenses over a selected period, helping you analyze where your money is going.

Steps to Generate an Expense Report:

1. Navigate to Expenses > Reports.

2. Select the date range and categories for which you want to generate the report.

3. Click Generate Report to view the detailed expense breakdown.

4. You can export the report in CSV or PDF format for further analysis.

14.3 Creating Recurring Expense

If you have regular expenses such as rent or software subscriptions, you can set them up as recurring expenses to automate the recording process.

Steps to Create a Recurring Expense:

1. Navigate to Expenses > New Recurring Expense.

2. Enter the expense details, including the frequency (e.g., monthly, annually).

3. Set the start date and end date (or leave open-ended if it’s ongoing).

4. Save the recurring expense, and it will automatically generate according to the defined schedule.

14.4 Billable Expense

If you incur an expense on behalf of a customer or project, you can mark it as billable and later invoice the customer.

Steps to Mark an Expense as Billable:

1. When creating or editing an expense, check the Billable option.

2. Link the expense to a customer or project.

3. Save the expense, and it will appear as billable under that customer or project.

14.5 Converting Billable Expense to Invoice

Once you have recorded a billable expense, you can convert it into an invoice and send it to the customer for reimbursement.

Steps to Convert a Billable Expense to an Invoice:

1. Navigate to Expenses > Billable Expenses.

2. Select the expense(s) you want to convert.

3. Click Create Invoice.

Review the invoice, adjust the details if needed, and send it to the customer.